Discussion on the Application of Enterprise Network (Intranet) to Printing Enterprises (II)

Influences and Changes of Participation and Corporate Network on Enterprises

I. Changes in data storage media

In traditional companies, the most used media is paper. It is like records of some meetings, product related information, employee signings, etc. However, what are the disadvantages of using paper?

1. Not easy to manage: Many companies can often see a situation where a stack of documents is placed on the desk, which is important, but some should have been thrown into the shredder. Unless there is a dedicated person to sort out documents, they often find no information they need in the pile of paper.

2. The cost is too high: Assume that there is a company with 100 employees and if the cost of paper per person per day is conservatively estimated at 20 yuan. The company spends 2,000 yuan on paper every day and 60,000 yuan per month. Equivalent to two Pentium III-class computers (each with 30,000 yuan).

The daily paper cost of the company: 100 (yuan) * 20 (person) = 2,000 yuan

The company's monthly paper and paper fee: 100 (yuan) * 20 (person) * 30 (days) = 60,000 yuan

3. Lack of efficiency: The use of paper to disseminate information is quite inefficient. For small companies, there may not be any impact, but for larger companies, the impact is great. Often when an employee receives a new message posted above, the new message often becomes an old message.

4. The information screen is not vivid enough: the paper is dead, only static data can be displayed, and the picture may be visible on the paper, but it is impossible to see the video or hear the sound on the paper. Therefore, the use of paper to convey messages is less than impressive for recipients.

5. Does not meet the environmental requirements: the use of paper is often not reusable, so it requires a lot of felling trees, and a large number of felling trees is a practice that will destroy the natural ecology and not environmentally friendly. The serious consequence of this is that a large number of forests have been leveled out and often cause natural ecological imbalances. In serious cases, it may even cause landslides.

Therefore, when a company's company introduces an Intranet, it will bring the following advantages: 1. Convenient management: Digital data will be easier to store and search than paper.

2. Cost Savings: Although the cost of a computer is not low, both disk and hard disk can be reused. In terms of overall costs, using computers is still more costly than using paper. 3. Multimedia information: With the increase in the computing power of personal computers, computers are no longer the typewriters of the past; besides being able to engage in multimedia presentations, they have even surpassed reality and reached the realm of virtual reality.

4. Conform to the concept of environmental protection: The greatest benefit of using digital data is that it saves the use of large amounts of paper. With the reduction in the use of paper, the deforestation of forest trees has been greatly reduced.

Second, the change in the way of communication: Another important change in the company's enterprise-building an enterprise network (Intranet) is the transformation of communication methods.

1. Positive Impact: Communication through computers is very efficient and it is a good news for high-level decision makers. For example: When the company has an important message to release, just publish the message on the intranet and let the employees go online. If this message requires the employee's consent, a questionnaire page should be created on the browser so that the employee can fill out the questionnaire within a specified time. Through the original functions of the database system, the entire questionnaire results can be used as a statistical calculation.

2. Negative effects: Because of the use of computers to communicate, it often results in alienation between people. With the development of the Internet, many things may be solved simply by sending an e-mail. Although email (E-mail) is very efficient, it often happens that after meeting him, he does not even know that this person is the one who has previously emailed you, let alone sentiments. The establishment of.

When a company uses the Internet, it may leave employees with feelings of estrangement between colleagues. However, as long as the company regularly organizes some activities, it can still make the emotions of the company's employees more harmonious. For example, companies can let their employees organize groups or companies regularly hold some outdoor networking activities. In this way, not only does the emotions of the employees become closer, but also the relative strength and cohesiveness of the employees to the company can be improved.

Third, changes in the work process:

Through the intranet, you can increase the efficiency of your organization's internal work.

1. When the boss communicates that the order and the employee's response are all transmitted via the Internet, the deepest influential internal company should be signed. In traditional company companies, after signing and sending out, they often do not know where to go? Sometimes even no trace. However, after using the Intranet, you don't need to worry, because this document is always placed in the Server or Database and will never be lost.

2. In terms of workflow control, it can also be controlled using an intranet. The steps of punching and signing in traditional company companies will be redundant, and only a few simple electronic forms can be solved. Although under the corporate network (Intranet), all the complicated workflows will become simple and convenient, there are still some areas that need attention:

1. Staff's mistrust of computer technology Many things can be contacted in the traditional workflow. However, these things are often turned into a homepage computer screen under the corporate network (Intranet); The actions such as the review become a button screen on the screen. Therefore, while promoting the intranet, employees and supervisors must also be psychologically constructed to increase their confidence in computer science and technology.

2. For the purpose of working at a pace that does not suit the company's construction of an enterprise network (Intranet), it is mainly to improve work efficiency. In the traditional workflow, employees usually wait for two or three days after submitting a report or signing. Only when they use the enterprise network (Intranet) will it take only half a day to receive the results. To reply. So while constructing the enterprise network (Intranet), it is also necessary to educate employees so that employees can adapt to the pace of the intranet.

Fourth, changes with business partners

In traditional corporate partnerships, there are often problems with communication and communication. However, through the Intranet, the relationship with the business partners (upstream and downstream manufacturers) will be the same company. You can give your partners free access to information about non-corporate confidential documents.

V. Changes with customers

Recently, due to the rapid rise of the Internet, the Internet population has been increasing. Many people are beginning to seek online business opportunities; the so-called network business opportunities are how to attract customers through the Internet. When the Internet is not yet popular, most people will always look for printing companies from the phone book industry when they need to print. Find further negotiations with the printing company. However, after the Internet booms, when a general person wants to find a printing company, they may only need to use the search engine (introductory website) on the Internet to type the keyword and then they can find the homepage of the printing company and learn about the printing company. After introducing the content of the webpage in China, it is possible to make further negotiations.

Therefore, if the company's intranet is integrated with the Internet, it may bring about the following changes between the customer and the company:

1. The way customers receive information will be changed from passively acquired information to active requested information: The customer can, according to his own needs, go to the Web on the company where the relevant product is launched to look for product information. If the company's Web site content is not updated quickly enough, or if the content is not detailed enough, many customers may be lost. Because most customers may only visit your Web site once. When he can't find what he wants, he or she will think that the company doesn't have the product he wants, and he probably never will. Website (Web) now.

2. Customers can have a deeper understanding of the company's internal and corporate culture: Through the combination of the Intranet and the Internet, customers can learn more about the company and understand the company's business philosophy and content. . When the customer agrees with the company's business philosophy, production process and quality assurance operations, the customer will have full confidence in the company's products, and it may become the company's loyal customers.

3. Simplification of customer service processes: In some traditional enterprises, customer service is usually conducted through 080 (customer free service line) to inquire or appeal. However, in some companies that have web sites, they have made frequently asked questions FAQs and placed them on the web. When the customer has any questions, they can go directly to the Frequently Asked Questions (FAQ) web page to find a solution. If you do not find a suitable answer, you can find a solution either through (080 free service line) or via e-mail.

From these three changes, it can be clearly shown that the benefits of setting up an enterprise network (Intranet) are: (1) Payroll expenses are reduced. (2). Service quality is improved. (3). Advertising expenses are reduced.

Because of the 24-hour non-stop service of the Web site, the relative workload of the responsible customer service personnel will also be significantly reduced.

肆 Application of corporate networks in various departments (information that can be accessed by various departments)

1. R&D department's application R&D unit can publicly place information on the corporate network (Intranet)

a. The original development spirit of open products

b. Disclosure of non-confidential related technical data

c. Make public comparisons with the products of related competitor companies

d. Propose solutions for products that are known or may be problematic

2. R&D units should not disclose information placed on the intranet

a. Study schedule for each project

b. Relatively confidential related technical documents

c. The channel for responding to internal employees

d. Prior implementation of project effectiveness and related information

3. Application of marketing department

a. Product related information

b. Product reference price list

c. Product Marketing Strategy Plan

d. Related information of the point of sale

e. Market survey results

f. Related Product Ads